Administrative

Little Rock, AR 72202

Posted: 11/02/2018 Industry: Converted Job Number: 278873

  Executive Assistant

This role will work directly with the Chief People Officer.

Only candidates that meet minimum requirements will be considered for this role.

I. Basic Information
Primary Duties & Responsibilities


II. Duties & Responsibilities
1. Executive Assistant to the CHRO
Interacts with all team members with a high level of professionalism.
Coordinates critical calendar management, requiring interaction with hospital
leadership, staff, outside vendors for a variety of complex meetings. On own initiative,
establishes appointment priorities, reschedules or refuses to schedule appointments or
invitations, and draws attention to important dates and conflicts.
Reads incoming correspondence; determines deadlines and suspense dates; checks
accuracy of documents requiring signature; summarizes content if needed; provides
necessary backup material for review; offers advice or initiates reply if appropriate;
and coordinates follow-up as necessary.
Composes correspondence requiring understanding of Human Resource operations and
policies; researches and prepares special projects or presentations; initiates and maintains
large and complex paper and electronic filing systems, develops method for organizing and
retrieving information.
Provides polite, courteous and professional reception and telephone service; tactfully
determines nature and urgency of business; answers inquiries and resolves conflicts
independently whenever possible using own judgment and knowledge of Human Resource
operations; refers to appropriate person if necessary. Coordinates conference calls as
needed.
Coordinates and arranges travel schedule and reservations as needed.
2. Document Preparation and Management
Prioritizes and manages multiple projects simultaneously and according to workload
demands. Provides follow up on multiple issues in a timely manner.
Assists with preparation of presentation materials for internal and external activities
(i.E. Internal and external meetings, including various boards, leadership, committee and
vendor meetings).
Attends and takes minutes for some committee meetings as directed; producing draft minutes
for review in a timely manner following the meeting.
Provides HR reports as directed by collecting and analyzing data.
Fiscal Management and Resource Utilization

III. Qualifications
Education Requirements
Associate's degree or equivalent from two-year college program or technical school or nursing diploma
Field of Study: Business Administration or business related field.


Required:
Bachelor's degree from four-year college or university
Field of Study: Business Administration or business related field


Preferred:
Experience Requirements
Required: 5 years total experience required
which includes 5 years of administrative support experience
which includes 3 years of administrative support for executive-level staff experience
Preferred: 2 years working with executive-level communications experience


Preferred: 2 years working in a healthcare setting experience


Skill Requirements
Required: Proficient skills in Microsoft Office required
Required: Excellent verbal and written communication skills required
Required: Excellent critical thinking and decision making skills required
Required: Excellent Organizational skills required
Required: Demonstrated ability to manage multiple deadlines and tasks
Required: Must be able to type 65 words a minute with a 5% error rate
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