Executive Assistant

Little Rock, AR 72212

Posted: 03/29/2023 Industry: Admin Job Number: 286890

Job Description

FirstStaff is looking for a competent Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. The Executive Assistant will be the principal administrative support person for the Corporate Team, performing a vitally important role to the organization.

The successful candidate will have an interest in the organization's mission, possess excellent administrative and relational skills, value attention to detail, and be able to handle a variety of high-level activities and tasks with accuracy. The office environment is professional, requiring quality work and individual initiative. The Executive Assistant understands the requirement for flexibility and accommodates shifting priorities while representing and supporting the Chief Executive Officer in planning, directing, managing, and coordinating the Corporation's views and interests.

  • Support the Chief Executive Officer in planning, directing, managing, and coordinating day-to-day business activities
  • Serve as point of contact for external associates, including answering telephone calls, arranging conference calls, and managing the call-back lists.
  • Facilitate the Chief Executive's accessibility and open lines of communication with staff.
  • Compose, format, and/or edit documents including letters, communications to staff, staff meeting minutes, and external publications
  • Assisting with creating, maintaining, and improving systems/processes within the business
  • Coordinating calendar and confirming/scheduling and/or rescheduling appts as necessary
  • Monitoring client projects and following up with team members to make sure all aspects of project are being completed on time and that clients are being communicated with
  • Great communicator and open to, and excited for, feedback and training as necessary

  • Demonstrated ability to provide superior assistance to senior executives in a dynamic, fast-paced, deadline-driven work environment
  • Demonstrated ability to handle confidential information, exercise good judgment, and coordinate multiple complex projects
  • Excellent PC skills and thorough knowledge of PC applications, e.G., Word, Outlook, PowerPoint, Excel, Access ACT, and email
  • Strong attention to detail in all elements of work
  • Excellent interpersonal skills and the ability to think, communicate both orally and written in a clear, concise, and logical sequence.
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